- 1 How to find a best project management tool in a single app
- 1.1 How to organize all your work?
- 1.2 What is a project plan and how to create it?
- 1.3 What is the best project management software?
- 1.4 What is the best schedule app?
- 1.5 Conclusion
- 1.6 Ready to download the ebook?
How to find a best project management tool in a single app
Project managers usually meet with stakeholders, create documentation for project briefs, manage a huge task list for themselves and their peers, and usually exercise their project management skills to push the project to completion.
In our digital-first work environment, apps are important. If you don’t have the right app that helps you do your best job efficiently, you can work long hours and you may have headaches.
Fortunately, there is a complete suite of apps that help you with everyday tasks, such as task management. The right workflow keeps you organized, efficient, productive and leads rather than helping your team work.
How to organize all your work?
An organized process can have a meaningful impact on your projects. With the right workflow, you can prove that the right suite of apps has a measurable impact. A good task tracker and / or project tracker is certainly helpful, but not the only tool you will need.
It’s important to find apps that can handle large parts of the project, but having a single app to handle everything can be a daunting task. Your team may need powerful planning software or a to-do-list app with many features, but putting them together means a lot can be lost if randomized. (Think about it: How many times have you used Outlook for email but haven’t thought twice about its ‘to-do list’ feature?)
Sometimes, the best project management software is not a platform but a series of really great apps that can pull their weight so that your project is completed on time.
How to organize tasks using taskhit
We still have a reason to use whiteboards when planning projects: Visual guides are an easy way to plan and communicate large projects for many teams and many more. Organizing tasks for different teams is essential to understanding things from the overall perspective of leaders and stakeholders and to understand their role in the process.
Taskheat replaces the whiteboard and allows much more customization and project management. It is a mind-mapping software that lets you set color-code tasks for teams, set delivery dates, assign tasks, and add tags to each category or task. There are even location-based reminders that warn you when you are having offsite meetings with third party vendors that they may have a job for which you need to ask.
You can also create connections between tasks so that people understand and communicate dependencies that can hinder completion. Flowcharts can be printed or shared, making it a great platform for weekly communication with leadership; Just save your updated flowchart as a PDF and include it in your presentation!
What is a project plan and how to create it?
Simply put, a project plan is a series of documents that outline how a project will be completed and delivered. It should be as follows:
- Life cycle of the project
- How each stage will be completed and implemented
- Equipment required for the project
- Total budget estimate
- Change management process for the project
- The purpose of measuring performance
- Communication plan
- Necessary teams and / or people involved
- Measurable for project success
- How and when a project will be reviewed after completion
With an initial investment in a project plan, you will save time by following a well-planned project. Without a solid plan of action, you’ll spend more time clearing out inconsistencies, communicating between teams (which can create more confusion than you imagined), and solving problems you didn’t imagine because you didn’t have a plan.
How to create a project plan using Marilyn Project Express
You don’t have to discuss several word documents or Excel spreadsheets from the beginning to plan all the projects. Creating a plan of action begins with conceptualizing the structure for your project and creating specific documentation where it is needed.
In addition, you need a centralized space that people can access for project planning and its various documents. The Marilyn Project Express has been designed for that exact purpose.
Merlin Project Express is templating software that can help you quickly plan even the most complex projects. This is a linear project planner and CRM in one, which can help you keep in touch and log important details like pay rates in a centralized location. This is especially helpful for those who manage several outside contractors and want to manage a budget. You can even create a cost generation report!
Start with the main objectives of a project and create subtasks from there, assign the task to the staff and set the date as needed. Its Gantt chart view helps you visualize project opportunities quickly. Attach the necessary documents to each item of your plan, create milestones and much more. Plan more time and solve problems in less time with Marilyn Project Express.
What is the best project management software?
The best project management software is the platform or service that you can understand and help you get the project to completion. Setapp has an interactive timeline for Pagico’s projects and supports drag-and-drop for a more gesture-based project management experience.
Pagico’s tagging feature lets you use search tags to efficiently align teams and people. If you are getting a web-based project, Pagico has a great feature that turns a webpage into a task in a project, for which you can also assign scheduled dates. Timeline visualization at Pagico serves as a centralized dashboard in a calendar-based format so the whole team can see how a project is progressing.
For day-to-day project management, Pagico has a Today view that shows urgent tasks so you can plan your day accordingly.
What is the best schedule app?
Time management is an important skill that a project manager can have. Managing your own time is vital and it should not be overlooked that how others spend their time on a project is sometimes important to ensure that projects are completed.
Missed deadlines are often devastating for a project. A single slipped deadline can ruin the rest of a project, especially if there are several dependencies for that task. Moreover, those working on the task may not fully understand how a missed deadline can wreak havoc on other teams and projects.
You may have to manage the time spent on work so that the budgets are not random. For this, you need to manage closely with teams, contractors or others whose time working on a project can adversely affect the total budget.
How to track productivity per project using timemeters
Timemeter is time management software that can keep track of how you or your team are spending time on projects – regardless of how many projects you are trying to manage. You can color-code the appropriate works and choose to tag timely projects as billable or non-billable.
There’s even a simple auto-timing feature that starts scheduling tasks as soon as you open the files. You can trigger a timemeter to start tracking time when you open an app like TaskKit or a specific file in Word. The rules are highly customizable and can be tailored to your unique needs.
Each Timemator user can set up their own rules, too. This is a big project and great for several teams. Designers can trigger time tracking in a timemeter when they open a figma or sketch, developers can set up rules for tracking time in specific code files, and other stakeholders can automate tracking based on the files, folders, or apps they use.
All time can be exported as event reports, showing detailed data on how time was spent on each tracked project. If time is wasted, the hourly rate of the project can be added for budget purposes.
Project management is much more than meeting and making sure everyone is working towards the same goal. Great project managers write detailed project plans, document everything in detail, and track progress across teams and functions in specific ways.
Great apps help project managers do much more with the precious time of their day. It is important that, in addition to managing time and ensuring that a project is progressing properly, project managers are able to provide a clear roadmap to those working on the project and communicate with the leadership and other stakeholders where a project is in real time.
This is why apps like Timemeter, Marilyn Project Express, Pajiko and Tasket are so valuable for the project management workflow. Whether you want to use one or all of these apps, creating the perfect mini-suite of apps that streamlines your workflow will help you lead the team and move on to success.
These four apps and more than 200 others are available for free during Setapp’s seven-day trial, the world’s largest and best suite or productivity app for Mac. During your week-long trial of Setapp, you can use any (or all!) Of the more than 200 apps in Setapp Suite for free. Pick and choose the app you think will help you manage projects efficiently and effectively.
At the end of your trial period, only $ 9.99 per month for unlimited access to the huge (and growing) Setup catalog of the Setapp app. Special prices are available for the team.
Try Setapp today and get started on your way to effective time management, smart leadership, and getting projects done on time and within budget.
Ready to download the ebook?
Download the ebook Think Task, not the app: The advantage of having a large bundle of tools in one app to dive into the benefits of using a single app to increase productivity and streamline your workflow.